Everything Flowr does.And everything it doesn’t.
Most of the product is on every plan. What is gated is gated because it costs us money or only makes sense across several projects — not to make the cheap tier uncomfortable.
50capabilities
32on every plan
10stated limits
Project delivery
The spine, and it is on every plan. Solo runs one project end to end — the lifecycle is not the thing we hold back.
Business caseRationale, expected benefits and decision basis, snapshotted so you can compare what you promised to what you delivered.
Stages and gatesDelivery split into controlled stages with approval points, from an organisation template.
Plan, tasks and dependenciesGantt planning with ownership, links and drag-to-reorder.
BaselinesThe plan you will be measured against, kept so the comparison stays honest.
Project milestonesDates, ownership and status, referenced directly from the status report.
Risks and issuesRegisters with impact, likelihood, ownership and escalation.
Status reports (PSR)Assembled from live project data. Editable by the PM, readable by the organisation.
PSR export to PDFA print-ready A4 document — not a screenshot of the screen — with RAG colours preserved.
Project control assistantThe evidence behind each signal, so the conversation starts at what to do rather than whether it is right.
Roles and responsibilitiesYour own definitions, assignable per project. Flowr does not ship a fixed list.
Lessons and closureGoverned checklist, sign-off, handover, and a lessons library the next project can read.
Project audit historyWho changed what, per project. Organisation-wide search is separate.
Import and data exportProjects, risks and issues in from CSV or Excel, with a preview. Full organisation export out, in JSON.
Financial control
Reconstructible figures. Every euro traces to recorded time, a rate in force on that date, and a period closed on a specific day.
Budget and forecastApproved, labour and non-labour, with variance computed server-side.
Resource ratesDate-effective. A rate change next month does not rewrite what last month cost.
Actual cost, ETC and EACSubmitted time counts as actual cost. Approving marks it validated and never changes the total.
Time phasingThe forecast spread across periods rather than collapsed to one number.
Uncosted exposureWork Flowr cannot cost is reported as exposure, never priced at zero.
Forecast adjustments and EAC overrideskept · removableOverride the model and it is stored as a decision with a reason, never a silent edit.
Reporting periods and formal closekept on downgradeOpen, close and reopen — with the reopening recorded. Closed periods are frozen.
Portfolio budget roll-upPortfolio and programme totals from live project data. Each project's own figures stay open on every plan.
Multi-currencyReported per currency. Flowr does not convert.
People and time
Time is the input to cost, so it is treated as a financial record rather than a convenience.
Timesheet entry and submissionWeekly, per task. Submitting locks the week — and counts as actual cost.
Self-service time offRecord your own leave. Never gated.
Invite team membersBring colleagues into the organisation. The seat limit is enforced separately.
Shared project collaborationMore than one person on a project, with per-project roles.
Timesheet approvalsPending queue, approve, reject. Approval marks time validated; it does not decide whether the work happened.
Time-off approval routingremovable on downgradeThe managerial workflow. Recording your own leave stays open on every plan.
Line managers and holidaysWho approves whom, and organisation calendars that reduce available capacity.
Resource capacityWhere workload is building, with approved leave and holidays already removed.
Governance
Decide control once, at organisation level, and Flowr applies it everywhere without anyone having to remember.
Delivery signalEffort consumed against progress reported. Advisory — it raises the question, your PM answers it.
Control issuesAcknowledge with a recorded reason, assign to a person, clear when resolved.
Tolerance rules and alertsHow much overrun and slippage before green stops being green, applied to every project.
Organisation-wide control centreWhat needs attention across the organisation. The per-project assistant stays open on every plan.
Business reviewskept on downgradeAssemble, publish, and it becomes the version of record. One published at a time, enforced by the database.
NotificationsGovernance events raised in the app.
Portfolio and programme
Structure above the project, and the roll-ups that come with it.
Portfolios and programmesModel delivery above the individual project. Never gated — the structure is not the product.
Portfolio timelineEvery project on one timeline.
Cross-project milestonesWhat is late, next and critical across projects. Milestones inside a project are not gated.
Role-aware dashboardAdmins see the organisation, portfolio managers their portfolio, PMs their projects. A role behaviour, not a plan boundary.
Lessons libraryLessons from every project, searchable across the organisation.
Platform and administration
The parts that decide whether your organisation can actually run this.
Role-based accessOrganisation-level data separation with permission levels per role.
Identity hardeningSignature-verified provider events, idempotent processing, access removal effective on the next request.
Identity drift detectionFinds accounts that disagree with the provider, with preview-then-confirm repair.
Organisation-wide audit workspaceOne question asked of every project at once. The records themselves stay reachable on every plan.
Filtered audit exportCSV or JSON, administrator only.
Bulk people administrationInvite, deactivate, reactivate and reassign for many people in one previewed operation.
Project AIPSR drafting, review, and risk and issue summaries. Draft-only, always reviewed before use.
Portfolio AIkept on downgradeExecutive digest across the portfolio.
AI opt-out and bring-your-own-keyAn administrator switches AI off for the organisation and the endpoints refuse. Or supply your own provider key.
Your records outlive your plan.
The rule, written into the product rather than the terms of service:
A plan may prevent creating, regenerating, changing or publishing a gated artefact. It must not prevent you from reading historical content you created while you were entitled to create it.
Kept, forever
Closed periods and their snapshots, published business reviews — and unpublished drafts — and any portfolio digest you generated. Downgrade and you stop making new ones. You never stop reading the old ones.
Removable, always
An EAC override keeps moving your reported figure. A routed leave request keeps blocking the person who made it. Anything that carries on acting after your plan lapses can still be removed without paying again — being able to see it but not clear it is worse than never having had it.
What Flowr does not do.
Some of these are deliberate and will not change. Some are simply not built yet. Ask which is which — we will tell you.
No PDF export of a business reviewStatus reports do export to PDF. A published review is read in-app or via the JSON export.
Notifications are in-app onlyNo email, Slack or Teams delivery. The preference is refused rather than silently accepted.
No SSO, SAML, SCIM or MFA policyAssessed and deliberately deferred until a customer needs it. Social sign-in via Google and Microsoft works today.
No currency conversionA multi-currency portfolio is reported per currency. A made-up exchange rate is worse than two honest numbers.
Dependency lag is not modelled“Start three days after X finishes” schedules as start-immediately-after. Finish-to-finish links warn without constraining.
Resource levelling is project-localSomeone over-committed across two projects is not levelled between them. Each forecast is internally consistent and jointly optimistic.
Business reviews are organisation-wideNo portfolio- or programme-scoped review yet.
One sign-in belongs to one organisationAccess to two Flowr organisations needs two accounts. There is no organisation switcher.
Recovery window is seven daysPoint-in-time restore is rehearsed — 4 minutes 6 seconds at test volume — but long-term retention is off.
No SOC 2 or ISO 27001We do not hold either, and will not imply otherwise.
See it against your own projects.
Tell us what you run and we’ll tell you honestly whether Flowr fits it yet.